New York State Certification, Professional Development
January 12, 2017

Fact Sheet 17-1: Registration and CTLE (Teachers)

Source: NYSUT Research and Educational Services

Fact Sheet No. 17-1       (Updates and replaces 16-01)
January 2017

Overview

The 2015 New York State budget included requirements for certain certificate holders to register with the State Education Department (SED) and complete Continuing Teacher & Leader Education hours (CTLE hours).  Chapter 56 of the Laws of 2015 specified that these requirements were to be in effect as of July 1, 2016.    These regulations are Part 80-6 of Commissioner’s Regulations.


Registering with the State Education Department

As of July 1, 2016, all permanently or professionally certified teachers or educational leaders and Level III teaching assistant certificate holders are required to register with SED.  While the regulations stipulate that registration is required in the month of the certificate holder’s birth, SED has indicated that certificate holders can register prior to their birth month during the first year of implementation (July 1 2016 through June 30 2017).  There is no fee for registering with SED and during the first year of implementation there is no late fee if registration occurs after one’s birth month AND prior to June 30, 2017 – see SED's June 1, 2016 Field Memo.

This registration process is done using the State Education Department’s (SED) TEACH system and is required every 5 years thereafter.  For additional information on how to register with SED, please visit their website at http://www.highered.nysed.gov/tcert/.


 

Registration Required

Permanently certified classroom
teachers/educational leaders

YES

Professionally certified classroom
teachers/educational leaders

 YES

 
Teaching Assistant Level III

 YES

Teachers subject to registration requirements can select one of the following registration statuses available to them according to SED:

Registered: The certificate holder has notified the Office of Teaching Initiatives they wish to be registered.  This status is for teachers who are working in a NYS public school or BOCES for more than 90 days in a single school year.  SED considers this full-time employment for registration purposes.  

Inactive: The certificate holder has notified the Office of Teaching Initiatives they do not wish to be registered and are not practicing in an applicable school.  If a teacher is not working in a public school or BOCES or is working less than 90 days in a single school year, this status applies.  If a teacher then returns to full-time employment in a NYS public school or BOCES then he/she would update the registration status to ‘Registered’. 

Not Registered: The certificate holder has not notified the Office of Teaching Initiatives they wish to be Registered or Inactive.    

Retired teachers and currently employed teachers with permanent certificates should note that no matter the status selected, a permanent certificate is still a lifetime credential.  The act of selecting a registration status is connected to one’s employment status in the public schools or BOCES.      

Note:  Individuals whose professional certificates or Level III Teaching Assistant certificate are issued after July 1, 2016 will be automatically registered when the certificates are issued.  These individuals will then be required to re-register in five years, during the month of their birth.

Continuing Teacher & Leader Education (CTLE) Requirements

As indicated on the chart below, professionally certified classroom teachers/educational leaders and Level III Teaching Assistants will be required to complete Continuing Teacher & Leader Education hours during each five year registration period.  Note that the CTLE hours replace the pre-July 1, 2016 professional development hours’ requirement.

 

Required to Complete
CTLE Hours

Hours Required per 5-Year
Registration

Permanently certified classroom
teachers/educational leaders

NO

None


Professionally certified classroom teachers/educational leaders

YES

 100

Teaching Assistant Level III

 YES

 100

The CTLE hours may be completed at any time during the registration cycle, yet CTLE hours may not be carried over from one registration period to the next.  As CTLE cycles had started as of July 1, 2016 and SED had not yet finalized its list of approved sponsors, SED indicated in its June 1, 2016 Field Memo that:

“...professional development completed on or after July 1, 2016, but before the individual’s birthday month will be counted toward the 100 CTLE hours’ requirement for the first 5-year cycle.”   

Individuals that are issued their first Professional certification after 7/1/2016 will be automatically registered for their first 5-year registration period. The registration period will begin the first day of the month when the certification was issued (check the TEACH account for this date) until the end of the month prior to their birth month in the 5th year. 

If a certificate holder is unable to complete the required CTLE hours within her/his registration period, regulations stipulate that she/he will not be able to select the ‘registered’ status and will thus not be able to work in a public school or BOCES.  A conditional registration that allows individuals up to one year to complete missing CTLE hours may be granted by SED in these situations.  The application process for the conditional registration will be done using the TEACH online system. 

If a certificate holder stops working during a 5-year registration period, she/he is required to complete a minimum of 20 hours of CTLE for every year that she/he was working in a public school or BOCES during that 5-year registration cycle.  Note: SED considers working 90 days or more in a single year as full-time employment and therefore CTLE hours are required.  

The CTLE hours continue to include targeted hours designed to address the needs of English language learners (ELLs).  Professionally certified ESOL teachers and holders of the bilingual extension are required to complete a minimum of 50% of their CTLE hours in areas that specifically address the needs of ELLs.  All other certificate holders required to complete CTLE hours must complete a minimum of 15% of their hours in areas that address the needs of ELLs.  An exemption to the 15% requirements still exists for districts with less than 5% (or 30 enrolled) ELL students. 

Adjustments to the CTLE requirement may be granted by SED for a limited number of reasons, including poor health as certified by a health care provider and extended active duty in the Armed Forces. 

Note that a peer review teacher or a principal acting as an independent evaluator within a teacher evaluation system may credit such time towards his/her CTLE requirement.  Similarly, achieving National Board certification during a registration period will satisfy the CTLE requirement for that 5-year cycle.

CTLE Sponsors (approved providers)

SED regulations require that the CTLE activities be rigorous and offered by SED-approved sponsors.  The rigorous portion of this requires that CTLE be aligned with the NYS Professional Development Standards - http://www.highered.nysed.gov/tcert/pdf/pdstds.pdf .  

A list of SED-approved CTLE sponsors is available on SED’s website.  School districts, BOCES, teacher centers, many NYS institutions of higher education, NYSUT’s Education & Learning Trust and other professional organizations are included on this list.  All CTLE providers must apply every five years to the State Education Department to continue as CTLE sponsors.

The application to be an approved sponsor is available on SED’s website at http://www.highered.nysed.gov/tcert/resteachers/CTLE_Sponsor_Home.html.

Record-keeping and Reporting CTLE Hours

Districts and other approved CTLE sponsors are required to maintain records of the CTLE activities that they offered for a period of 8 years.   Similarly, CTLE certificate holders are required to maintain records of their own CTLE hours for 8 years – the 5-year registration cycle plus three additional years.

District-based CTLE activities should be included (to the extent they are known in advance) in the district Professional Development Plan (PDP) which is still required to be submitted to SED annually – see Part 100.2(dd) PDP regulations.  These regulations still stipulate that school districts and BOCES are required to provide CTLE hours so that faculty and staff remain current with their profession, meet the learning needs of their students, and are able to maintain their certificates in good standing.    

Districts and other approved CTLE sponsors are required to provide CTLE participants with access to a 'certificate of completion' for each CTLE activity that the participant completes. Original SED guidance was that this was to be a paper copy; updated SED guidance allows for this 'certificate of completion' to be paper or electronic.

Neither CTLE sponsors nor CTLE certificate holders are required to submit hours to SED unless they are specifically asked by SED to provide them.  At the end of each 5-year registration cycle, CTLE certificate holders will attest to completing 100 CTLE hours on their TEACH accounts.  SED may randomly audit both CTLE sponsors and CTLE certificate holders to ensure compliance with regulations. 

The regulations governing Registration and CTLE requirements are found in Part 80.6 of Commissioner’s Regulations

Items for Local Leaders:


Members need to be able to access their CTLE hours if requested by SED.  Members can request paper copies of CTLE Certificates of Completion or can have access to electronic copies of these certificates.  Local leaders and members should consider the reliability of a district’s CTLE tracking system (such as My Learning Plan) when determining if paper or electronic copies are preferable.   

The process of registering with SED includes a requirement for members to answer a series of ‘moral character’ questions.  Local leaders and members should note that SED has the authority to ask these questions of CTLE certificate holders as well as members of other professions in NYS

 

 

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