FAQ 1 – Registering Certificates with the State Education Department
Q1: When does this registration process begin?
A1: The registration process began July 1, 2016.
Q2: Exactly when do I need to register?
A2: You can register any time after July 1, 2016 and you do not need to wait until your birthday month. SED guidance is that you complete the registration process before the end of your birth month. There is no charge to register.
Q3: Who has to register their NYS certificate(s) with the State Education Department (SED)?
A3: View SED's Chart for Registration and CTLE Requirements. Note: the term ‘Practicing’ on SED’s chart is defined as ‘working more than 90 days or more during a school year by a single applicable school in New York in a position requiring certification. A single day of employment shall include a day actually worked in whole or in part, or a day not actually worked but a day paid.’
Q4: Do permanently certified teachers who are not currently working as teachers need to register with the State Education Department?
A4: No. According to SED, you could identify yourself as Inactive on your TEACH account or be considered ‘Not Registered’.
Inactive status means that you have notified SED that you are not practicing (working) in a NYS public school or BOCES. If you resume work in a NYS public school or BOCES then you would be required to change the status to ‘registered’
SED defines ‘Practicing’ as employed for 90 days or more during a school year by a single applicable school district or BOCES in a position requiring certification.
Q5: Do permanently certified Pupil Personnel Services providers (School Attendance Teachers, School Counselors, School Psychologists, School Social Workers, School Dental Hygiene Teachers and School Nurse Teachers) need to register their certificates?
A5: No. Pupil Personnel Service providers are not impacted by this new requirement.
Q6: If I am retired and do not register with the State Education Department (SED), does that mean that my permanent certificate is no longer valid?
A6: No. A permanent certificate is still a lifetime certificate. If you decide that you want to work in a public school or BOCES at a later date, you will need to register with SED before beginning employment.
Q7: Do teaching assistants with pre-2004 continuing certificates need to register their certificates with the State Education Department?
Q8: Is there a requirement to notify the State Education Department if I move?
A8: Yes. Impacted certificate holders are required to notify the State Education Department within 30 days of moving. Address changes can be done on the certification holder's TEACH account.
Q9: Is there a fee for this registration process?
A9: SED has waived the fee for the first 5-year registration cycle – see SED's June 1, 2016 Field Memo. For the second 5-year registration cycle, regulations stipulate that a late fee of $10.00/month will be charged to certificate holders if they fail to register in the month of their birth.
Q10: Do individuals with a Speech and Language Disability certificate need to register?
A10: Yes. This certificate title is considered a Classroom Teaching title by SED and thus subject to the registration requirement.
Q11: SED includes a series of ‘moral character’ questions in the registration process. Are they allowed to do this?
A11: Yes. SED has the legal authority to ask these ‘moral character’ questions as well as questions pertaining to child support payments. Similar questions are asked to members of other professions in NYS.
Link to SED's June 1, 2016 Field Memo on the certificate registration process and CTLE requirements.